FLEXPACK SCOUT — CUSTOM FLEXIBLE PACKAGING RFQ TEMPLATE
https://flexpackscout.com/guides/
Contact: quotes@flexpackscout.com

HOW TO USE
Copy this brief for each pouch size/material combination. Complete a separate
artwork/quantity line for every design. Send the identical brief to each supplier.
Mark unknown fields "Please recommend and explain" rather than inventing a spec.
Ask suppliers to identify every deviation from the requested specification.
This template is a quotation brief, not a production approval or purchase order.

SUBJECT
RFQ: [pouch format] / [finished size] / [quantity per design] / [destination]

Hello,

Please provide an itemized quotation for the packaging below. We are comparing
the same specification and trade basis across suppliers. If you recommend a
different structure or process, quote it as a separate alternative and explain why.

1. BUYER, PROJECT AND DESTINATION
Company / project name:
Contact person and email:
Website (if applicable):
Delivery country, city and postal code:
Requested trade term, named port/place, and Incoterms edition:
Required arrival date:
Initial order or repeat order:
Forecast volume and reorder frequency (estimate, not commitment):
Quotation currency:
Requested quotation validity:

2. PRODUCT AND APPLICATION
Product to be packed:
Physical form (powder, dry pieces, beans, liquid, paste, etc.):
Target net fill weight/volume:
Product ingredients or properties relevant to film compatibility:
Filling method and filling temperature:
Sealing equipment / seal conditions, if known:
Storage and transport conditions:
Target shelf life and basis for it:
Required oxygen / moisture / light barrier, with test conditions if specified:
Existing packaging or reference sample available:
Any application tests required before approval:

3. POUCH SPECIFICATION
Pouch format:
Finished width x height (mm):
Bottom gusset and measurement convention (mm):
Side gusset or base dimensions, if applicable (mm):
Open/fill end and seal configuration:
Dimensional tolerances requested:
Material layers, in order from outside to product contact:
Thickness of each layer (micron) and total thickness:
Supplier-recommended structure (if requested), with reason:
Required finish (matte, gloss, spot effects):
Window size/position and artwork reference:
Zipper type and position:
Tear notch and hole requirements:
Valve type/position (if applicable):
Spout/cap type, diameter and position (if applicable):
Other features:
Packing method, units per carton and any inner liner:
Please provide a dimensioned drawing for review:

4. PRINTING, ARTWORK AND QUANTITIES — COMPLETE PER DESIGN
Printing method requested (digital, gravure, other, or quote alternatives):
Artwork format available:
Color references / number of colors / ink coverage:
Barcode or variable-data requirements:
Artwork approval and color-proof process requested:

Design A name / artwork file reference:
Quantity tier 1:
Quantity tier 2:
Quantity tier 3:

Design B name / artwork file reference (if applicable):
Quantity tier 1:
Quantity tier 2:
Quantity tier 3:

Add further designs separately. Please confirm MOQ per design, per size/material
combination and for the full order. State allowed production overrun/underrun,
whether it is billable, and the quantity basis used for the invoice.

5. REQUIRED PRICE BREAKDOWN — FOR EACH DESIGN AND QUANTITY TIER
Unit price per piece and total goods value:
Printing method and exact quoted material structure:
Cylinder / plate / tooling charge, separately:
Other setup or artwork charge, separately:
Number of cylinders/plates and charge per item:
Tooling ownership, storage period and repeat-order charges:
Sample / printed proof charge:
Sample courier charge:
Packing charge, if not included:
Inspection / testing costs, if quoted:
Freight, insurance and handling included in the trade term:
Any excluded origin, destination or local delivery charges:
Import duty / clearance / tax included, if any; identify basis and exclusions:
Total quotation at the requested named trade term and place:
Payment schedule and payment method:
Quote expiry date:

Please avoid an unitemized "all-in" price. State any assumptions that could change
the price. Do not add an extra logistics charge already included in a quoted line.

6. TIMING, SHIPPING AND SAMPLES
Sample types available (stock, unprinted, digitally printed, production sample):
What each sample does and does not represent:
Sample lead time and sample approval process:
Production lead time after final artwork/specification/deposit approval:
Which approvals or payments start the production clock:
Nearest shipment port or collection location:
Units per carton, carton dimensions, net/gross weight:
Estimated carton count and shipment volume for each tier:
Proposed shipping mode and estimated transit basis:
Process for notifying and approving specification changes:

7. MANUFACTURING AND QUALITY INFORMATION
Legal company name and factory address:
Manufacturer, trading company, or combination:
Which printing, lamination and bag-making steps are performed in-house:
Any subcontracted production steps and location:
Business licence / company registration information:
Recent factory presentation or video available:
Quality control checks and proposed acceptance criteria:
Whether buyer-appointed pre-shipment inspection is accepted:
How defects, shortages and non-conforming goods are documented and resolved:
Production batch / raw-material traceability available:

8. MATERIAL AND COMPLIANCE EVIDENCE FOR THIS PROJECT
Destination market and intended food-contact/use conditions:
Applicable requirements the supplier proposes to meet:
Documents available for the EXACT proposed film structure, inks/adhesives and
product-contact conditions, rather than a generic company certificate:
Document/report title, issuer/laboratory, number, date and test scope:
Sample/material identification on each report:
Declaration of compliance or other relevant material declaration, if applicable:
Supporting migration or other test reports, if applicable to the destination/use:
Restrictions, exclusions or conditions not covered by the available evidence:
Additional testing recommended for this product and who pays for it:

Please send legible documents and identify how each relates to the quoted
structure. Supplier statements or certificates do not replace project-specific
review, product compatibility checks, or the buyer/importer's required approvals.

9. PLEASE CONFIRM BEFORE PRODUCTION
Final specification and signed dimensioned drawing:
Final artwork version and approved color reference:
Approved sample/reference and its limitations:
Final quantities per design and permitted variation:
Agreed inspection/acceptance criteria:
Final trade term, named place, cost breakdown and payment schedule:
Required documents and shipping marks:
Written approval process for substitutions or production changes:

Thank you. Please list unanswered questions and any proposed deviations clearly.

Name:
Company:
Email:
Date: